President: Mr L.R.W. Jupp

Vice Presidents: Mr C.L. Church, Mrs E. Gates Mrs P.V. LeMon, Mrs V.J. O'Keeffe Mrs J.M.A. Wrixon

ANNUAL GENERAL MEETING

The AGM will take place online on Monday 12 October at 8 pm.

The meeting will be hosted on Zoom. If you wish to join the Zoom meeting please contact the Secretary (This email address is being protected from spambots. You need JavaScript enabled to view it.) for joining instructions, meeting documentation and a link by the 11 October.

The agenda is unchanged from that which was circulated in March and no new business or nominations can be added. We are also advised by the Kennel Club that members must formally ratify the actions taken over the 2020 AGM at the 2021 AGM.

We appreciate that some members may not be able to join online so we have made the following arrangements.

Everybody has been sent the minutes of the 2019 AGM, either earlier in the year or recently.

Documentation for the meeting will be made available to members prior to the AGM. If you wish to receive printed copies of the documentation or a replacement copy of the minutes please contact the Secretary.

Given the unusual nature of this meeting we are happy to receive your comments on any of the items by email or post and these will be read out. We are also happy to receive postal votes for any of the agenda items. Please contact the Secretary for instructions on where to send your comments or votes.

AGENDA 1. To elect a chairman for the meeting.

2. To receive apologies for absence.

3. To approve the minutes of the previous Annual General Meeting.

4. To consider any matters arising from the previous meeting.

5. To announce the Annual Award trophy winners.

6. To receive the Chairman's Report (this includes reports from the Field Trial Secretary, Show Manager and Rescue Administrator)

7. To receive and adopt the accounts for the year ended 31 December 2020 and to receive the Treasurer's Report.

8. To determine the subscriptions for 2020. The Treasurer will present a report as requested by the AGM 2019 so a decision regarding the rates for 2021 can be made.

9. To discuss Honoraria.

10. To appoint an Auditor.

11. To elect Officers: To confirm the following appointments, no other nominations having been received: Hon. Treasurer: Doug Bennett, proposed by Pam Le Mon and seconded by Margarita Booker Hon. Secretary: Sally Morgan, proposed by Heather Passmore and seconded by James Kelly

12. To elect Committee members: James Kelly, proposed by Tina Morris and seconded by Shirley Anderton. Margarita Booker, proposed by Jose Wrixon and seconded by Suzi Burton

13. To consider the following proposal from the Committee of the WCGB that the following rules be updated to come in line with the Kennel Club Regulations for registered societies:

Rule 11f:

Rule 11f The Rules of the Club shall not be altered except at an Annual General Meeting or a Special General Meeting, Any alteration to rules passed at a meeting shall not come into force until the Kennel Club has been advised and given its approval of the alteration.

Change to: Rule 11f The Rules of the Club shall not be altered except at an Annual General Meeting or a Special General Meeting, the notice for which contains specific proposals to amend the rules. Any alteration to rules passed at a meeting shall not come into force until the Kennel Club has been advised and given its approval of the alteration.

Rule 12 a:

Rule 12 a. Any member who shall be suspended under Kennel Club Rule A11.j. (5) and/or any member whose dog(s) is/are disqualified under Kennel Rule A42J (9) shall ipso facto cease to be a member of the Club.

Change to: Rule 12 a. Any member who shall be disqualified under Kennel Club Rule A11.j. (5) and/or Kennel Club Rule A11.j.(9) shall ipso facto cease to be a member of the Club.

Rule 13 b:

Rule 13 b Income and expenditure account and balance sheet shall be prepared annually which must be either certified or audited by one qualified accountant or two unqualified persons with accountancy experience. Such accountant or persons, who need not be members of the club, shall be appointed at the Annual General Meeting for the ensuing year except in the case of a casual vacancy when the Committee shall have the power to appoint until the next Annual General Meeting. A statement of the accounts shall be circulated to all members present at the Annual General Meeting and then sent out to all members with the minutes of the Annual General Meeting, Also, any paid-up member, on request, can have a copy of the accounts sent to them before the Annual General Meeting.

Change to: Rule 13b Income and expenditure account and balance sheet shall be prepared annually which must be either certified or audited by one qualified accountant or two unqualified persons with accountancy experience. Those certifying the accounts must be independent of the Committee. Such accountant or persons, who need not be members of the Club, shall be appointed at the Annual General Meeting for the ensuing year, except in the case of a casual vacancy when the Committee shall have the power to appoint until the next Annual General Meeting. A statement of the accounts shall be circulated to all members present at the Annual General Meeting and then sent out to all members with the minutes of the Annual General Meeting. Also, any paid-up member, on request, can have a copy of the accounts sent to them 14 days before the Annual General Meeting.

Rule 14: The Kennel Club shall be the final court of appeal in all matters of dispute.

Change to: Rule 14 The Kennel Club is the final authority for interpreting the Rules and Regulations of the Society in all cases relative to Canine or Society matters.

14. To consider the following proposal from the Committee of the WCGB that the following rule be inserted into the standing orders. 5. Committee and Subcommittee members should not engage in any activity that would bring the Club into disrepute. It will be a matter for the Committee to decide if the action was disreputable in the circumstances.

15. To consider the following proposal from the Committee of the WCGB that the number of cups available at the championship and open shows be reduced in number to BIS, RBIS, Best Dog, Best Bitch, Best Puppy, Best Dog Puppy, Best Bitch Puppy, and Best Veteran.

16. To determine the payment, if any, from Club funds to rescue.

17. Any Other Business. Whilst discussion may take place under this heading, NO FORMAL PROPOSITION CAN BE ACCEPTED, such discussions as may arise are merely for the guidance of the Committee.